The Ngāti Manuhiri Settlement Trust is a Post Settlement Governance Entity (PSGE) who are the mandated and approved entity to represent Ngāti Manuhiri and its environs. The Ngāti Manuhiri Settlement Trust provides environmental services through the Manuhiri Kaitiaki Charitable Trust and Manuhiri Houkura Trust.
Kōrero mō te tūranga - About the role
We invite applications for an Administrator whom will report directly to the Office Manager, to provide administrative support of the Ngāti Manuhiri Settlement Trust, Manuhiri Kaitiaki Charitable Trust, and Manuhiri Houkura Trust.
Desired experienced applicants will have proven experience in a similar role.
Skills necessary for this role include;
Screening calls and taking detailed, accurate messages where necessary.
Regular stationery inventories to ensure all stock is up to date and ordering more when necessary
Administer and maintain NMST’s membership database and coordinate all new registrations and incoming correspondence
Managing and distributing all incoming and outgoing post and couriers
Photocopying, faxing, binding, and filing all company documents
Booking meeting rooms and organising refreshments
Helping company employees with email correspondence
Updating contact lists on the company database
Assisting the office manager with regular health and safety checks
Ad-hoc secretarial duties, including running personal errands and booking lunches for management
Coordinate with IT department on all office equipment
Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
Systems and practices are efficient and effective, achieving desired results.
Organize office operations and procedures
As with all NMST staff members, the role will also support other NMST projects and events
Internally communicate key messaging on behalf of management
Assist with social media/newsletter content creation and administration and distribution.
Mōu - About you
What you will bring:
Experience in office administration
High level of computer skills including a high level of competency in Microsoft Office Suite, especially MS Excel, Word, PowerPoint, Outlook, Teams, Lists, Sway and Forms
Strong written communication and reporting skills.
Skilled at professional formatting and presentation.
Good intuition and practical problem-solving capability.
High level of accuracy and attention to detail.
Highly organised with strong time management capability.
Must be discrete and committed to maintaining confidentiality.
Good oral and written communication skills, desirably with some capability in Te Reo Maori.
Applications for this position will remain open until Monday 19 September 2022 and only shortlisted candidates will be contacted.